The Truro & Colchester Chamber of Commerce is looking to add a dedicated, flexible, organized, resourceful individual to its team to fill the role of part-time events co-ordinator. This position is responsible for assisting with event planning and coordination, as well as member services.

Minimum 12 hours per week, plus additional hours as required during events.


Job Description/ Qualifications:


  • Assist with planning and coordinating Chamber Events such as: monthly Lunch & Learns, Political Engagements, Curling Bonspiel, Annual Gala, Kitchen Party, Fall Flavours Festival, Annual Fun Golf Tournament, Small Business Week, and other business related events
  • Calculate budgets and ensure they are adhered to
  • Book talent, including musicians, bands, and disc jockeys
  • Select chefs or catering companies to prepare food for event
  • Visit venue to plan layout of seating and decorations
  • Schedule speakers, vendors, and participants
  • Coordinate and monitor event timelines and ensure deadlines are met
  • Initiates, coordinates and/or participates in all efforts to publicize event
  • Edit and design promotional materials
  • Prepare presentations
  • Negotiate and secure event space
  • Secure sponsorships
  • Manage registration lists
  • Manage correspondence
  • Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event
  • Keep inventory of decorations and other display materials
  • Develop and distribute weekly E-Newsletter
  • Maintain event calendar on Chamber website
  • Development of promotional material and liaising with current and potential members
  • Assist the Executive Director and Office Administrator with duties as assigned
  • Experience in event planning and working in the not-for-profit sector with an elected board considered an asset


Please forward your resume and cover letter to [email protected] . This job opportunity will remain posted until a suitable candidate is selected.

We thank all candidates who apply but only those who have been selected for an interview will be contacted.