The Truro & Colchester Chamber of Commerce is looking to add a dedicated, flexible, organized, resourceful individual to its team to fill the role of part-time events co-ordinator. This position is responsible for assisting with event planning and coordination, as well as member services.
Minimum 12 hours per week, plus additional hours as required during events.
Job Description/ Qualifications:
- Assist with planning and coordinating Chamber Events such as: monthly Lunch & Learns, Political Engagements, Curling Bonspiel, Annual Gala, Kitchen Party, Fall Flavours Festival, Annual Fun Golf Tournament, Small Business Week, and other business related events
- Calculate budgets and ensure they are adhered to
- Book talent, including musicians, bands, and disc jockeys
- Select chefs or catering companies to prepare food for event
- Visit venue to plan layout of seating and decorations
- Schedule speakers, vendors, and participants
- Coordinate and monitor event timelines and ensure deadlines are met
- Initiates, coordinates and/or participates in all efforts to publicize event
- Edit and design promotional materials
- Prepare presentations
- Negotiate and secure event space
- Secure sponsorships
- Manage registration lists
- Manage correspondence
- Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event
- Keep inventory of decorations and other display materials
- Develop and distribute weekly E-Newsletter
- Maintain event calendar on Chamber website
- Development of promotional material and liaising with current and potential members
- Assist the Executive Director and Office Administrator with duties as assigned
- Experience in event planning and working in the not-for-profit sector with an elected board considered an asset
Please forward your resume and cover letter to [email protected] . This job opportunity will remain posted until a suitable candidate is selected.
We thank all candidates who apply but only those who have been selected for an interview will be contacted.